Free IRS Mileage Log Generator
Log each business trip, get the 2026 IRS rate applied by date, then download a printable PDF or CSV. Free, no sign-up.
Short answer
An IRS-ready mileage log records, for each business trip, the date, your business destination, the business purpose and the miles driven, plus your total miles for the year.
Source: IRS Publication 463, Table 5-1.
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What each log entry needs
- DateThe day of each business trip.
- DestinationWhere the business trip went.
- PurposeWhy you drove: client, supplier, event.
- MilesMiles driven on that trip.
- Once a year: total miles driven (business + personal).
Source: IRS Publication 463, Table 5-1.
What a good log looks like
Three sample trips at the 76¢ rate (Jul 1 to Dec 31, 2026).
| Date | From | To | Purpose | Odo start | Odo end | Miles | Amount | Tolls |
|---|---|---|---|---|---|---|---|---|
| Sep 8, 2026 | Office | Acme Corp, Dayton OH | Client visit | 41,230 | 41,268 | 38 | $28.88 | — |
| Sep 15, 2026 | Office | Midwest Supply, Troy OH | Supplier pickup | 41,268 | 41,292 | 24 | $18.24 | — |
| Oct 12, 2026 | Home office | Convention Center, Columbus OH | Industry conference | 41,310 | 41,496 | 186 | $141.36 | $14.00 |
| Total | 248 | $188.48 | $14.00 | |||||
Example data. Miles = odometer end minus start; amount = miles × 76¢. Tolls and parking are added on top of the mileage amount.
Keep it timely, keep it 3 years
- 1. You driveA business trip.
- 2. Log itSame day, or once a week.
- 3. Keep it3 years from the filing date.
Weekly is timely
A weekly log that accounts for use during the week counts as a timely kept record (Pub 463).
Doesn't count
Home → your main or regular place of work (commuting).
Source: IRS Publication 463. Rates: irs.gov, checked Oct 31, 2026.
Mileage log FAQ
What should a mileage log include?
For each business trip: the date, your business destination, the business purpose and the miles driven. Once a year, also your total miles driven (business plus personal). This follows the record elements in IRS Publication 463, Table 5-1.
Is a weekly mileage log OK?
IRS Publication 463 says: "If you maintain a log on a weekly basis that accounts for use during the week, the log is considered a timely kept record." Logging each trip on the same day is the safest habit.
How long should I keep a mileage log?
IRS Publication 463 says to generally keep records that support your deduction for 3 years from the date you file the income tax return on which the deduction is claimed. Check the publication for your situation.
Does commuting count as business mileage?
No. IRS Publication 463 says you can't deduct the cost of driving your car between your home and your main or regular place of work. Leave those trips out of the log.
What mileage rate do I use in 2026?
The IRS business standard mileage rate is 72.5¢ per mile for trips from Jan 1 to Jun 30, 2026 and 76¢ per mile for trips from Jul 1 to Dec 31, 2026. This generator picks the rate from each trip's date. Source: irs.gov, checked Oct 31, 2026.
Can I use a spreadsheet or a printed log?
Yes. This tool gives you both: download a CSV that opens in Excel or Google Sheets, or a PDF you can print and fill in by hand later. Your entries stay in your browser; nothing is uploaded.
Also see: the mileage reimbursement calculator, the travel expense report generator and the business trip cost calculator.
Not tax advice. Not affiliated with the IRS. Check IRS Publication 463 and your employer policy for your situation.